Entries for the 'Document Search' Category

13

Water supply managers and operators have a lot going on. It can be challenging to keep good records and stay up to date with paperwork when the day-to-day responsibilities aren't going to wait. You hear a lot about long term planning, but when will you find the time?

We can't put more hours in the day, but there are an increasing number of checklists, forms and worksheets to make big picture record keeping and planning a little bit easier. In fact, you can find quite a few of these right here in the SmallWaterSupply.org document library.


How to Find Worksheets, Checklists, Forms & Templates at SmallWaterSupply.org

Our staff spends lot of time finding and entering documents into our library (which now contains over 11,000!). Each time a document is entered, one of the descriptors we use is "type".

This means that we look at every document to tell you what kind of information it provides and how its supposed to be used/consumed. One of our types is "forms/templates." This is the filter you'll want to use to start looking for these shortcut documents.

Here is an example of what a search for an emergency response plan template would look like:




 A Good All-in-One Reference for Better Management

If you're just trying to get your feet wet and begin getting organized, we found a great handbook from the Washington State Department of Health. The Small Water System Management Program Guide will help you begin collecting information on the technical, managerial and financial aspects of your water system and guide you on how to use that data.

Conducting these sorts of exercises helps a small system understand how everything fits together - from the equipment to the people - and improve planning for the future. Having sound records and plans in place will especially help as you apply for infrastructure improvement loans.

While there are many documents that provide comprehensive information and advice on system management, we like that this one provides a large number of prompts and forms to walk you through the process. This makes it so much quicker to get starting gathering information and easier to know what you still need!

You can download this guide directly from the DOH using the link above or search for it in our database.

How to Run your Small Water Supply like a Business is a weekly series at SmallWaterSupply.org, appearing on most Mondays.

09

Gas stations and campgrounds are two
examples of transient water systems.

More than 84,000 transient public water systems across the US collectively serve 13.5 million people. 98% of these water systems are small or very small. These water systems face unique circumstances in serving changing populations and most commonly, water provision is secondary to their primary business or function.

Earlier this year we heard a talk given by Lisa Daniels from Pennsylvania's Department of Environmental Protection. In it, she shared a variety of the tools and resources available to support transient public water systems. Here are Lisa's favorites: 

Basic Resources for Transient Systems

Start-up and Shut-down Resources for Seasonal Systems

Do you have any favorite transient resources you would add to our list?

13
Have you heard of YouTube?  YouTube.com is a website that allows anyone, and we mean anyone, to upload personal videos. For example, MTAC held a Value of Water video contest for Illinois high school students. The videos are posted on a Youtube channel for the contest. There are millions of videos on YouTube, its become quite a phenomenon. But as it has become more accepted and mainstream, businesses are beginning to post their informational videos there too. Several water organizations are starting to expand their media for educational resources and are jumping on the YouTube bandwagon. One of the organizations on the forefront of the YouTube effort is the Texas Section of AWWA.
 
TAWWA
The Texas Section of the American Water Works Association is an organization dedicated to promoting a safe and sufficient drinking water supply through consumer education, influencing governmental policies, and supporting membership. TAWWA is also very enthusiastic about providing continuing education resources for water operators. That's what led TAWWA to develop their own YouTube channel, on which there are videos of various water professionals discussing topics such as sanitary surveys, triggered source monitoring, public notification and consumer confidence reports, and source water. These videos are rather concise and informative, and really worth taking a look.

In one of these videos, John Schildwacher, the team leader of the Drinking Water Protection Program for the TCEQ, gives a general overview of the Ground Water Rule in two of the videos. Specifically, he talks about the overall purpose, components, and processes in deciding what kind of implementation strategy that a public water system should consider when it comes to the Ground Water Rule.
 
To watch any of these videos, check out TAWWA in the smallwatersupply.org document database or see TAWWA’s YouTube channel.
 

ISAWWA

Also part of the American Water Works Association, the Illinois Section is using YouTube as a way to reach out to consumers. ISAWWA currently has two videos posted to YouTube which explain the water cycle, water treatment, sources of drinking water, disinfection, consumer confidence reports, design of water supply systems, and more. To see these videos, check out the ISAWWA YouTube channel or see our document database.

Do you know of any other YouTube videos that may be useful to water operators? If so, please let us know and we can add them to our database! We at SmallWaterSupply.org try to keep our document database as recent as possible, including a growing collection of YouTube videos. Soon, we will be putting our help videos on YouTube as well, be sure to look for them!

 
22
Why Is A Website For Consumers Important?
 
We all have heard about the likely operator shortage around the country, and some areas may already be seeing some of those issues happening now.  There are a number of issues that factor into this problem, and a big one is the public's perception/understanding of their water system.  We can just about universally agree that, in general, the public takes their water supply for granted, which means they are likely taking their water operator for granted as well.
 
More Than Public Awareness
 
Taking you for granted would be tolerable, if thats all that it was.  But, residents in small communities, especially those rural communities that have "always done things the same way", they've "never had problems with their water before", and feel like "there is no reason to raise water rates" need to understand whats really going on.  There are serious funding shortages, and operator pay has not kept up with the increasing responsibilities operators have today. Some small communities are going to find out too late that they can't afford an operator anymore because there are larger systems that can offer better pay, benefits, and support.  For some communities, that's what its going to take unfortunately, but hopefully for others, increasing awareness will lead to positive changes.
 
What They Don't Understand Is:
 
- Things haven't always been done the same way, you've just adapted to the new regs and rules as they have come along and dealt with it.
- There have been problems before, they've just been taken care of.
- Water rates have been too low for a long time, and now with new rules, more reporting requirements, and systems are getting older, communities must prepare and be willing to plan for the future now.
 
What Can We Do About It?
 
Inform your customers. Educate them about the costs and work that goes into providing safe water in your communities. Ask your Technical Assistance providers and Operator Associations for information you can send out and examples of what can happen when communities don't take care of their water system and operator, as well as examples of those that do.
 
Here's A Place To Start
 
The USEPA website for consumers can be found here
 
You can also search our website to find materials to share with your consumers, or direct consumers directly to the site.  Searching the document database using "category=consumer information" and typing "public" in the keyword filter will turn up a number of good factsheets and helpful information from the USEPA and a number of other organizations that you can share with your customers.
 
 
 
So Why Should We Make Work For Ourselves?
 
Because public perception is a tough nut to crack.  It's going to take all of us, operators, community leaders, TA providers, and regulators, all working together, to change attitudes and peoples appreciation for their drinking water.
 
 
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